CHOA Board Meeting via Zoom Wednesday, August 11th at 10:00 am

Please note that we are going back to Zoom meetings for a while due to spike in Covid cases. Our next meeting is Wednesday August 11th 10:00 am CHOA Monthly Board Meeting via Zoom

Join Zoom Meeting

https://us02web.zoom.us/j/81637026464

Meeting ID: 816 3702 6464

One tap mobile +16699006833,,81637026464#

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Emergency Preparedness- Mike
  • Severe weather preparedness -Mike and Barry
  • Alarm systems across CHOA- update – Barry and Ken
  • Contractors parking their equipment overnight- Steve
  • Villager articles- Anybody have ideas for rest of the year– All
  • Changes needed to CCRs- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:30 New Business 

  • Homeowners request for Posts- Barry

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Rec Hall C Open for a Cooling Station Friday from Noon to 8:00 pm

Please note that due to the hot weather, with have a HEAT ADVISORY IN EFFECT

The National Weather Service has issued a Heat Advisory in effect from July 29, 11:00am until July 31, 11:00pm. Temperatures on Friday, July 30, are predicted in triple digits and so CHOA will open Rec Hall C from Noon to 8:00 pm as a cooling center on Friday,

The Oregon Health Authority recommends the following:

  • Drink more water than usual and don’t wait until you’re thirsty to drink.
  • Check on a friend or neighbor, and have someone do the same for you.
  • Check the local news for health and safety updates regularly.
  • Don’t use the stove or oven to cook – it will make you and your house hotter.
  • Wear loose, lightweight, light-colored clothing.
  • Take cool showers or baths to cool down.
  • Seek medical care immediately if you or someone you know experiences symptoms of heat-related illness. If in doubt, call 911.
  • If you or a neighbor is in need of a wellness check, please call the office at 503-694-2300 during regular business hours 8:30 am to 5:00 PM Monday through Friday or non emergency police at 503-655-8211

Charbonneau Clubhouse Open for Cooling Station Friday Noon-5:00 PM

EMERGENCY PREPAREDNESS/PUBLIC SAFETY COMMITTEE NEIGHBOR CARE BULLETIN – 07/29/2021

HEAT ADVISORY IN EFFECT

The National Weather Service has issued a Heat Advisory in effect from July 29, 11:00am until July 31, 11:00pm. Temperatures on Friday, July 30, are predicted in triple digits and so the Charbonneau clubhouse will be open as a cooling center on Friday, from Noon-5:00pm.

The Oregon Health Authority recommends the following:

  • Drink more water than usual and don’t wait until you’re thirsty to drink.
  • Check on a friend or neighbor, and have someone do the same for you.
  • Check the local news for health and safety updates regularly.
  • Don’t use the stove or oven to cook – it will make you and your house hotter.
  • Wear loose, lightweight, light-colored clothing.
  • Take cool showers or baths to cool down.
  • Seek medical care immediately if you or someone you know experiences symptoms of heat-related illness. If in doubt, call 911.
  • If you or a neighbor is in need of a wellness check, please call the office at 503-694-2300 during regular business hours 8:30 am to 5:00 PM Monday through Friday or non emergency police at 503-655-8211

REC ROOM C AVAILABLE TO SCHEDULE!

We are pleased to announce that Rec Hall C is now available to schedule. Please go to the CHOA website and select Information Directory. Scheduling Rec Hall C is on page 6. It will give you an overview of requirements for Rec room C along with directions to the Calendar Tab. Thank you.

Wednesday July 14th 10:00 am CHOA Monthly Board Meeting

CHOA Board Meeting Agenda for Wednesday, July 14th at 10:00 in Rec Hall C

Please note that we are going back to in person CHOA Board Meetings!

Our next meeting will be Wednesday July 14th 10:00 am in Rec Hall C

Here is the planned agenda:

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Emergency Preparedness- Mike
  • Alarm systems across CHOA- update – Barry and Ken
  • Website support/update– Robin
  • Villager articles- Anybody have ideas for August issue– All
  • Changes needed to CCRs- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Committee Updates-
    • Pools- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:30 New Business 

  • Heatwave impact
  • Pool Bathrooms
  • Contractors parking their equipment overnight
  • CHOA blasts going into Spam

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Irrigation issues in CHOA

Your CHOA Board recognizes your concern about the lack of watering during the past few days of extreme heat and have been working diligently with the water company to supply the much needed water.  In the meantime, homeowners may need to supplement the water for their plantings. We will keep you informed when the system is once again on schedule.

The information from our landscapers below may be of interest to you:

“CHOA Team,

As we all know our state saw record heat this past week. Our water management team has been running as much water as the golf course system will allow. We anticipated temps near 100 degrees but not 117. This extreme heat in addition to a water supply issue has been hard on the turf and plants/trees.

We have finished a complete assessment of the lawns and plants in your association. As you know we have a lot of burned lawns and plants. The lawns will rebound in time especially if mother nature helps with much needed rain. As for the plant damage different plants handle the heat differently.

Conifers. Most conifers are slow growing and only push new needles out in the spring. Unfortunately, the heat wave has burned a lot of these up. However, this does not mean all conifers are dead because of it. There is 3 ways to approach the conifer rehabilitation. #1 Use a rake or a hose to assist in the removal of dead needles. #2 Do selective pruning to the plant and try to keep a natural look to the plant. #3 Replace the plant. This will depend on the HOA opinion on what can be tolerated. And wait until spring of next year to see new growth.

Perennials and grasses Suffered as well. These plants will recover and will be tipped during our regular pruning. You should see a near 100% recovery to these plants.

Rhododendrons are very hardy. Nearly all plants in full sun have burned tops. Our suggestion is to tip prune burned tops at our fall pruning. All rhododendrons will recover. Note: If we prune the dead out of the rhodies to early there is a good chance another extreme heat event could happen in August and September and burn them again. This will have to be considered.

Maples and azaleas were also burned. Most all these plants and trees will recover in time. We suggest a light tip pruning to remove burned foliage and hope for the best.

All other plants with burn damage should be tip pruned.

Be sure to remind the homeowners that there is an agreed amount of pruning a year agreed under the contract. And to be patient while we further discuss our options of how to deal with the unprecedented extreme heat event.

We are very sad to see the damage your plants experienced and will work together for the most cost-effective solution to move forward on cleaning these burned plants and trees up. Most of the damage would be pruned during regular pruning cycle, but not sure the association or homeowners want to wait or if this were something you would like us to assemble an extra pruning crew and handle as an extra like we did for the winter storm damage. I look forward to your feedback on how you would like us to proceed.

Lastly, please know we are working tirelessly to correct the water issue. A meeting is scheduled with the Golf Course and hopefully a solution will be worked out.

Ty Bruenderman

Garron Grounds Management, Inc.

General Manager”

Thank you for your patience.

Remember- We have 5 Pools in CHOA!

With the hot weather here, just a reminder that there are 5 Pools in CHOA:

2 on Boones Bend (one south and one north)

1 on Sacajawea Way

1 on Lafayette Way

1 on the corner of Fairway Drive and Lake Point Ct

Your pool keys work for all these pools.

Also- please remember to remove your floaties when they are not being used.

Enjoy!

Heat Alert!

CCC EMERGENCY PREPAREDNESS/PUBLIC SAFETY

NEIGHBOR CARE BULLETIN

06/24/2021

EXTREME HEAT SAFETY TIPS!

Weather forecasters are calling for record breaking high temperatures this weekend! PGE is preparing for the high temperatures and high electrical use but are urging us to get ready too!

What YOU can do:

 

  1. Have an outage kit, including:
  • Flashlights or headlamps
  • Battery-powered or hand-crank radio and clock or watch
  • Battery-powered or hand-held fans
  • Extra batteries
  • Car chargers for cell phones, laptops and/or tablet computers
  • Bottled water for people and animals (if you rely on electricity to pump water)
  • Frozen cold packs or water frozen in bags or plastic bottles (keep ready in your freezer)
  • Emergency phone numbers, including PGE Customer Service: 503-228-6322

 

  1. Stay safe during the heat:

If you rely on electricity for your health, be sure to have a backup plan. Know how to get to an alternate location or emergency cooling center should you lose power.

 

  1. Review these tips to help you keep cool:
  • Bring the cool air in. Open windows in the morning or late evening when it’s cool outside. When it’s approaching 75 to 80 degrees, close windows and draw the shades or blinds to keep in cool air.
  • If you don’t have good blinds, tack up a light-colored sheet or blanket over sun-facing windows block sunlight.
  • Don’t heat your home unnecessarily. Avoid:
    • Cooking with your stove or oven. Use a microwave or outside grill instead.
    • Drying laundry and running the dishwasher in the afternoon and evening.
    • Do laundry and dishes in the early morning or late evening, or set your timer to have them run overnight. And turn off the heat dry setting on your dishwasher.
  • Your air conditioning system or stand-alone unit has to work much harder when it’s this hot to maintain the same temperature as usual — which can use more energy. To help offset this, consider:
    • Setting your air conditioner thermostat to 78 degrees or higher when you’re at home, health permitting, and 85 degrees when you’re away.
    • Turning on your ceiling fan when using the air conditioner, which allows you to raise your thermostat about 4 degrees to save energy without reducing comfort.
    • But remember: Fans cool people, not rooms, so turn fans off in empty rooms.

 

  1. Plan to keep food safe:
  • Freeze water in one-quart plastic storage bags to help keep food cool if your power goes out. Don’t fill them too full, or they might split as water expands when it freezes.
  • Use appliance thermometers in both the refrigerator and the freezer to be sure your food is safe in case of a power outage. Safe temperatures are 40°F or lower in the refrigerator, 0°F or lower in the freezer.
  • Know where you can get dry ice or block ice.
  • Have a few days’ worth of ready-to-eat foods that do not require cooking or cooling.

 

  1. STAY INFORMED:

 

 

CHOA Board Meeting Agenda for Wednesday, June 9th at 10:00 am via Zoom

Wednesday June 9th 10:00 am CHOA Monthly Board Meeting

 https://us02web.zoom.us/j/89097095508

Meeting ID: 890 9709 5508

One tap mobile:  +12532158782,,89097095508#

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman. If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Emergency Preparedness- Sandy Batte- special guest
  • Alarm systems across CHOA- update – Barry and Ken
  • Website support– Robin
  • Villager articles- Anybody have ideas for July issue– All
  • Changes needed to CCRs- Randy
  • Investment Policy/Financial Advisor– Sandie
  • Committee Updates-
    • Pools- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- Karen
    • Welcome- Janet

11:30 New Business

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

Investment resource needed

The CHOA Board is working to update the current Investment Policy and is seeking a volunteer or two to help.  If you have experience in this field and would be willing to volunteer an hour or so of your time for a Zoom meeting, please let me know.

If interested, please contact:

Barry Hendrix

hbgconsulting@gmail.com or 503-754-0322.

Thanks!