CHOA Annual Meeting Summary

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As you know, due to the COVID virus, the CHOA Annual Meeting was replaced this year with a Vote by Mail of the members.  The votes were turned in by April 22nd  and counted shortly thereafter.  The Board then held a follow-up meeting on Monday, April 25th (which is normally held right after the Annual Meeting) to Accept the members votes and plan Board assignments for the next year.

Here are the actions/summary of that meeting:

  1. Review and Accept Vote on the Minutes for last year’s Annual Meeting- Approved
  2. Review and Accept Vote of Resolution for IRS- Accepted
  3. Review and Accept Vote for Renewing Board members- Karen Seigel, Sandie Maki and Randy Hitz –Approved
  4. Annually, the Board makes assignments for Leadership and Committees.  At this session, it was agreed to the following assignments:
  5. Barry Hendrix- Chair
  6. Randy Hitz- Vice Chair and Secretary
  7. Janet McGarrigle- Welcoming
  8. Sandie Maki- Finance
  9. Karen Siegel- Landscaping
  10. Packard Phillips and Ken Gregson- Pools and Rec Hall C
  11. Robin Shultz- Communications
  12. Bob Bush- Architecture

The Board looks forward to working with all neighbors to continue to make Charbonneau and CHOA a great place to live!

Reminder- CHOA Annual Meeting Monday, April 25th at 7:00 pm via Zoom- Ballots due this Friday

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Dear Homeowner:                                                                          

Here are the details of the Virtual Annual Meeting:

We will review the outcome of the ballots, determine committee chairs and agree on the planned Board schedule until our next Annual Meeting (April 2023).

Monday, April 25th at 7:00 PM

Join Zoom Meeting- https://us02web.zoom.us/j/84061441346

Meeting ID: 840 6144 1346

One tap mobile- +16699006833,,84061441346#

Please note that you will need to return your Ballots by Friday, April 22nd.

We thank you for your continued support. 

Sincerely,

Barry

Reminder- Amelia’s Food Truck Saturday at 1:00 to 4:00 in CHOA

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We are excited to share that Amelia’s Food Cart will be returning to CHOA on Saturday, April 9th at 1:00 until 4:00p.m.  It will be located across the street from 32485 Boones Bend Road.  There is a 4 space parking area where the truck will be parked.  It is right by the Red 6 tee box.  Please come on by – walk, drive or ride in your golf cart to this enjoy this experience.

CHOA Board Meeting Wednesday, April 13th at 10:00 am via Zoom

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Wednesday April 13th at 10:00 AM CHOA Monthly Board Meeting via Zoom

Join Zoom Meeting- https://us02web.zoom.us/j/82771863406

Meeting ID 827 7186 3406

One tap mobile  + 12532158782,,82771863406#

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Virtual Annual meeting- tasks to complete- Barry
  • CCC- HOA leaders meeting– Barry
  • Board goals for 2022- All
  • Food Trucks- outcome of the event on the 9th– Barry
  • Neighborhood survey- Robin, Bob and Sandie
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- – Karen
    • Welcome- Janet

11:00 New Business 

  • Outside lighting- Janet

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report

CHOA Annual Meeting via Zoom, Monday April 25th at 7:00PM

Written by

Dear Homeowner:                                                                          

As a follow-up to my Post yesterday, here are the details of the Virtual Annual Meeting:

Monday, April 25th at 7:00 PM

Join Zoom Meeting- https://us02web.zoom.us/j/84061441346

Meeting ID: 840 6144 1346

One tap mobile- +16699006833,,84061441346#

We thank you for your continued support. 

Sincerely,

Barry

CHOA Annual Meeting to be virtual again this year

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Dear Homeowner:                                                                          

The CHOA Board of Directors decided to conduct the 2022 Annual meeting virtual this year as there was still uncertainly with Covid and the rules around large gatherings when we planned this meeting, plus the fact that the Clubhouse is in the process of moving some activities to the new Activity Center and some of our normal spaces may be unavailable during this transition.  We look forward to having next year’s Annual Meeting in person!

We will be mailing you a package with the following along with a self-addressed, stamped envelope:

  1. 2021 Annual Meeting Minutes.
  2. 2021 Yearend Financial Statement.
  3. Ballot for 3 items that require your vote:
    • Board of Director- 3 candidates
    • Approval of 2021 Annual Minutes
    • Approval of Annual IRS Resolution

In addition, you will find a notice that says CHOA is in compliance with Oregon House Bill (HB) 2534.  This is a legal requirement that we need to affirm compliance.

Please note that you will need to return your Ballots by Friday, April 22nd.

As you know, 2021 was a very challenging year for CHOA and Charbonneau as a whole.  We had Covid, Ice Storms and Excessive Heat to contend with.  Due to Covid, all our Board meeting were held virtually.  Despite these challenges, we able to get work done to continue make CHOA a place we all enjoy.  We accomplished the following:

  1. Revised the Bylaws to more align with the rest of Charbonneau
  2. Striped and marked all Visitor Parking areas
  3. Hosted Food Trucks in CHOA
  4. Upgraded Rec Hall C with a Generator and Wireless Internet
  5. Upgraded plantings by Red 5/6 restrooms
  6. Kept the Pools open the longest time in the recent past

We thank you for your continued support.  Please note that we are always looking for Volunteers to help keep CHOA the great place to live.  Please let me know if you interested in these opportunities. 

Sincerely,

Barry

Barry Hendrix

President – CHOA Board of Directors

hbgconsulting@gmail.com or 503-754-0322

Food Truck in CHOA, Saturday April 9th at 1:00 to 4:00 pm

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We are excited to share that Amelia’s Food Cart will be returning to CHOA on Saturday, April 9th at 1:00 until 4:00p.m.  It will be located across the street from 32485 Boones Bend Road.  There is a 4 space parking area where the truck will be parked.  It is right by the Red 6 tee box.  Please come on by – walk, drive or ride in your golf cart to this enjoy this experience.

Please see menu below:

Rhododendron Pruning

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Rhododendrons

As you all know, Charbonneau is blessed with the beauty of many rhododendrons throughout our community, and CHOA has our share.  In order to protect the health and growth of these plants, maintenance pruning is necessary and this time of year is the best time to do this.  

Because there are several hundred rhododendrons throughout CHOA, John deAquirre of Garron Grounds and I drove around each CHOA neighborhood in a golf cart and  selected those rhodies that we feel will benefit from maintenance pruning or thinning this year and tagged those plants with orange tags.  There may be other rhodies that would benefit from more vigorous pruning or some that are obstructing windows.  When the pruning crew identifies those instances, they will make an effort to contact the homeowner before pruning.

We anticipate that the pruning will begin early in March and will take about two weeks.  If you do not want the rhodies around your home pruned, please advise Garron Grounds at 503-682-7172.

Thanks,

Karen Siegel

CHOA Landscape Chair

CHOA Board meeting, Wednesday, March 9th at 10:00AM via Zoom

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Join Zoom Meeting https://us02web.zoom.us/j/81839533928

Meeting ID 818 3953 3928

One tap mobile  + 16699006833,,81839533928#

10:00 AM – Welcome and Call to Order

  • Note for guest: Please remember this is a board meeting, guests are not to interrupt unless asked to speak by the chairman.  If you do have a concern, it is best to put your concern in writing prior to the board meeting so that the board will have time to thoughtfully consider your concern. – Thank You

**Minutes from Last Meeting Approval –ALL  

**Treasurer’s Report –Sandie Maki

10:15 Open Forum

  • Questions from Resident Attendees – 2 minutes top per person
  • Questions from “Ask the Board”

10:30 Old Business

  • Investment Policy/Financial Advisor– Sandie
  • Virtual Annual meeting- tasks to complete- Barry
  • CCC- HOA leaders meeting– Barry
  • Board goals for 2022- All
  • Committee Updates-
    • Pools/Bathrooms- Packard and Ken
    • Rec Hall C- Packard
    • Landscape- – Karen
    • Welcome- Janet

11:00 New Business 

  • Food trucks- Barry
  • Neighborhood survey- Robin

*Executive Session (as needed) –* Need to vote to move to executive meeting

** No need to approve by vote monthly minutes or treasurers report